We recently discovered the 'cancel this registration' appearing on our reminders e-mail notifications as well as the confirmation of registration screen. We would like to see it made optional for those organizations that need it, our company does not want it and therefore have to go through great lengths to be sure it does not interrupt or confuse our students. Our classes are decided 2 weeks out and at that point there is no option for a refund, but having this comment in the reminders leading up to the training, it makes it seem to our students that it could be an option.
28 Comments
Is there any option to remove the webinar cancellation option on the bottom of the confirmation email?
For us this is a non-acceptable way of cancelling the attendance as we always need this in a written way. This leads to discussions with the originally registered attendees that could be avoided if the cxl option would be removed. Any possibility to do so?
StanleyC I'm sorry there isn't an automatic process for this right now. Until one is in place, event Organizers should create a custom disclaimer on the registration itself indicating the specific refund policy for that webinar.
Support Reference: https://support.goto.com/webinar/help/charge-for-webinars-setup-faqs
I came here looking for the same answer because I've run into the same issue with webinars that have a fee and the user expecting that a cancellation will automatically cause a refund to happen and when it doesn't file a dispute with their credit card company causing us to be charged dispute fees. It seems shocking that this has been an issue for over 5 years and has yet to be handled by GoToWebinar. I understand the need for an unsubscribe option for privacy as AshC mentioned but if that's the reason, then provide an unsubscribe option. In fact, I don't even see how someone Canceling even creates an Unsubscribe request; the unsubscribe request is a separate link called "Stop GoToWebinar emails." At the very least, if someone opts for the cancellation, the Cancellation procedure should inform the user that Cancellation will not create a refund and if they want a refund they should contact the organizer for their options prior to cancelling. It seems like at least that is something that could be updated very quickly.
On investigating this issue I've noted that it has been tabled as a concern since 2014 and has yet to be addressed. Can anyone advise on the status of whether it's even being considered? Or on the reason it's considered a requirement and not being addressed?
Allowing registrants the ability to cancel and get an automatic refund with no notification to the organizer does not seem to be a best practice in either fiscal or business management, especially if the registrant still has the ability to cancel their registration right up to and including the final session in a multi-session webinar. Privacy laws should have no impact if they've provided their contact information to register and certainly not a reason to issue automatic refunds.
Any update or work around would be appreciated.
We use a membership management system for our society members. One capability is for event registration. If the event is remote, i.e., broadcasted, then through an API, the member is registered in GoToWebinar. If the member needs to cancel, we want them to use our system not GoToWebinar. If they cancel in GoToWebinar, the information is lost.
How can we change or eliminate the standard cancellation message at the bottom of the confirmation email?
I am running a paid seminar but to my horror, I have found that people can cancel at any time. Isn't this inviting poeple to cancel last minute? How can this be changed to optional.
AECOC I am sorry Xavier,
The ability for each GoToWebinar registrant to cancel their registration and unsubscribe from email communications is currently a privacy requirement across the industry. There are several laws and regulations that require this functionality to prevent abuse, as well as email providers that can completely block communications which continue unabated after a cease and desist request.
** If you are using an integrations partner, or developing email integration yourself using our APIs, then you can create the entire emai template as you see fit.
We are currently having the same problem as many of you mentioned.
Our backend system needs to know who has canceled the webinar. In fact we are offering them the possibility of cancel the registration in a separate email. Then we cancel the registration in our system and we also cancel the registration in GOTOWEBINAr via API
When it will be fixed?
What options do we have currently?
Best regards
Xavier
We have both free and paid webinars that we offer to our clients. The automatic clause that is at the bottom of confirmation and reminder e-mails for cancelling a registration is fine for the free seminars, however with the paid webinars we need to be able to edit the wording as we don't offer refunds. We offer registering someone in their place or a credit for a future webinar. I am aware that we can add notes just above this clause but the clause still allows people to cancel without contacting us directly. Please look into having this field editable. Thank you.
