Forum Discussion

mkeaton's avatar
mkeaton
Frequent Contributor
12 months ago

Chat Que - Shared Inbox

Hello! Hoping for some help /guidance - I wanted to review a text I have just "resolved" in the chat que. When I go to the Messages section

 

It shows all of  my chat que texts but it doesn't show any of the conversation. at the bottom of the window it has a msg:

That link "open shared inbox" goes to nothing, it reloads the page and takes me to the home page or phone section. Doesn't go to an inbox of any kind. I found a support page for it but it sounds like this inbox is for another product? We only have Contact Center.

Basically I resolved a conversation before it should have been ( wanted to tell them it was the wrong # since we don't actually use texting I usually just resolve everything and muscle memory kicked in).

I cant find a copy of that resolved text anywhere to reopen it or respond to it after the fact.  And I cant respond to it from my own msg section because of that inbox msg is blocking me from sending a msg. I CAN see the initial text on the cell phone app, but not on the desktop app or website (which is what I'm using). On the website you can only see the phone # but none of the conversation.

 

Any idea how to get to a resolved msg after the fact or UN-resolve it and respond?

Any idea  why that shared inbox link goes to nothingness? I'm guessing I missed something in the set up but looking at it I dont see any options to create a shared inbox or assign it to the chat q.

 

And lastly.. if the chat q has a schedule set to be always closed.. should text msgs still be dropping in the queue? because they are and that seems odd that I have to resolve chats that are still landing in the que if our text schedule is set to closed all hours.

 

 

Sorry for all the questions, no rush,  appreciate your help!!

  • KateG's avatar
    KateG
    12 months ago

    Hi mkeaton the team confirmed that this would be expected behavior. 

     
    Usually, an agent will respond when the business opens up the next day, it's just to set expectations that they won't get any reply until the next business hours.
     

     

     
  • KateG's avatar
    KateG
    GoTo Manager
    12 months ago

    mkeaton good to see you around and Happy New Year!

     

    I'm not sure what's going on here and I'm checking with the team on this and hope to have a response for your soon. I'll post here as soon as I learn more. Thanks for your patience as always. 

    • KateG's avatar
      KateG
      GoTo Manager
      12 months ago

      Hi mkeaton  From the team, resolved conversations are available to read only from the Analytics (which usually agents don't have access to unless they are also supervisors, but I am assuming you have those privileges). The only way an agent could communicate back to their customer is for the customer to send a new chat or for the agent to use another DID to text.

       

      Let me know if this helps or if you have more questions, I'm happy to reach out. Thanks as always!

      • mkeaton's avatar
        mkeaton
        Frequent Contributor
        12 months ago

        KateG Thank you for getting on those answered I think the only one thats left is this one :

         

        "If the chat q has a schedule set to be always closed.. should text msgs still be dropping in the queue? because they are and that seems odd that I have to resolve chats that are still landing in the que if our text schedule is set to closed all hours."

         

        I have the  chat q set to closed all hours, so  it provides patients with an auto reply saying basically we don't allow texting and to call the office with questions. However that doesn't seem to work  all the time I get maybe one successful auto reply a day. All the texts land in the chat q even if its set to closed. Can you confirm this is working as it should be? I couldn't find anything on this specific question in the support pages.

         

        Thank you in advance!!